Effective date: 30 October 2026. Last reviewed: 30 October 2026.
Introduction
This Privacy Policy explains how The Wisconsin Wood Inn collects, uses, stores and protects personal information when you visit this website, write to the front desk, call the inn or arrange a stay at the parlor on Main Street. This website and this policy are maintained by the developer Wisconsin Wood. The company that operates the inn is The Wisconsin Wood Inn, and its address is 224 S Main St, Dickeyville - 53808-6882, United States (US).
The Wisconsin Wood Inn keeps a small house and a small desk, and it treats information in the same spirit. We ask for very little, we keep what we need for the reasons described here, and we do not sell anything about you to anyone. If you have a question that this policy does not answer, write to partnerships@wisconsinwoodinn.com or call +13079103858 and a keeper will explain the position in plain language.
By using this website or by sending information to the desk, you accept the practices described in this policy. If you do not accept them, please do not use the website and do not send personal information to the desk. This introduction applies to every section that follows and should be read together with the rest of the page.
Scope of This Policy
This policy covers the website at https://www.wisconsinwoodinn.com and every page served under that domain, including the home page, the services page, the contact page and this legal page. It also covers information you give to the front desk in the course of arranging or completing a stay, whether that happens in person, by telephone, by email or through the contact form.
This policy does not cover the practices of other companies or websites that you may reach through a link. If you follow a link from this site to another site, the privacy policy of that site will apply. We encourage you to read that policy before sharing information. This policy also does not cover information that is collected by third party applications on your own device, such as your email client or your telephone service, which operate under their own terms.
Information We Collect
We collect only the information that is needed to answer your message, hold a room, prepare a room card or keep the house running well. The categories below describe what we may collect.
Information you give us
When you use the contact form, call the desk or write by email, you may give your name, your email address, your subject line and your message. When you arrange a stay, you may give your name, contact details, the dates of your stay, the number of guests and any note about the room or about breakfast. If the house needs to remember something specific, such as a dietary need, you may choose to tell us and we will record it on your room card.
Information collected automatically
When you visit the website, the server may record limited technical information such as the pages you request, the time of the request, the type of browser you use and a shortened form of your network address. This information is used to keep the site running and secure, and it is not used to build a profile of you as a person.
Information from other sources
We do not buy personal information from data brokers. If you have booked through a person who acts on your behalf, such as a family member or a colleague, we may receive your details from that person, and we will treat that information in the same way as information you give us directly.
How We Collect Information
Most of the information we hold comes directly from you. You type it into the contact form, you say it on the telephone, or you write it in an email. That direct route is deliberate, because it means you always know what you have shared and we always know where it came from.
A smaller amount of information is collected automatically by the server when a page is loaded. This is a technical record of a request rather than a personal profile, and it is kept for the security and maintenance of the site. If a link on the site opens your own email application to send a message, the contents of that message pass through your email provider before they reach the desk, and that provider is responsible for its own handling of the message.
When you sit at the desk for a check-in sitting, the keeper may write down the details that make up your room card. That writing is part of the service, and the card is kept with the room record as described later in this policy.
Why We Use Information
We use personal information for a small number of clear purposes. Each purpose is listed here so that you can see why a particular piece of information is asked for.
- To reply to a message you send through the contact form, by email or by telephone.
- To arrange, hold and confirm a stay, including the room card and the check-in sitting.
- To prepare breakfast notes and to record any need that affects the morning table.
- To keep the front desk running smoothly, including the parlor sheet runs and the season review rounds.
- To keep the website secure, available and correctly maintained.
- To comply with any legal obligation that applies to the inn.
We do not use your information to make automated decisions about you, and we do not use it for any purpose that is unrelated to the operation of the inn. If a new purpose ever arises, this policy will be updated before that purpose is pursued, and the change will be described in the section on changes to this policy.
Legal Bases for Processing
Where the law requires us to identify a legal basis for using personal information, we rely on the following grounds. When you send a message or ask us to hold a room, we process your information because it is needed to take steps at your request before entering a contract with you, and because it is needed to perform that contract. This covers the room card, the breakfast note and the check-in sitting.
Where we keep technical records for the security and maintenance of the website, we rely on our legitimate interest in running a safe and reliable service. We have considered your interests and we believe that this limited processing does not override them, because the records are few, are not used to profile you and are kept for a short time.
Where you have given clear consent, such as when you ask to be contacted again in the future, we process your information on the basis of that consent, which you may withdraw at any time. Where the law requires us to keep a record, we rely on our need to comply with a legal obligation.
Service Providers
Like most small operations, the inn relies on a few service providers. These may include a provider that hosts the website, a provider that handles email, a provider that handles telephone calls and, where a booking system is used, a provider that holds booking records. Each provider is chosen carefully and is expected to use information only for the purpose for which it was given.
We do not permit a provider to use your information for its own marketing, and we do not permit a provider to sell it. Where a provider processes information outside the country, we take reasonable steps to ensure that the information remains protected to a standard comparable with the one described in this policy. If you would like to know which providers are used at any particular time, write to the desk and a keeper will explain.
How Long We Keep Information
We keep information only for as long as it is needed for the purpose for which it was collected. A message that does not lead to a stay is normally kept only long enough to answer it and to keep a record of the exchange, after which it is removed. A room card and the related notes are kept with the room record so that the desk can read the history of a stay during the season review rounds.
Technical records kept for the security of the website are rotated on a short schedule and are not kept indefinitely. Where the law requires a record to be kept for a fixed period, we keep it for that period and no longer. When information is no longer needed, it is deleted or made unreadable in a way that cannot reasonably be reversed.
How We Protect Information
The inn takes reasonable and proportionate steps to protect the information it holds. Access to the desk records is limited to the keepers who need it to serve a guest. The website is served over a secure connection, and the systems that handle messages and bookings are kept up to date. Paper records, such as room cards and parlor sheets, are kept in the office at the desk and are not left where a visitor to the parlor could read them.
No method of transmission or storage is entirely secure, and we cannot promise that a risk will never materialise. If a breach of security were to occur that affects your information, we would take prompt steps to contain it and would notify the people affected and the relevant authorities where the law requires us to do so. We would rather tell you plainly than leave you guessing.
Your Rights and Choices
Depending on where you live, you may have rights over the personal information that the inn holds about you. These rights may include the right to know whether we hold information about you, the right to receive a copy of it, the right to have it corrected, the right to have it deleted in certain circumstances, the right to restrict how it is used and the right to object to a particular use.
You also have the right to withdraw any consent you have given, at any time, without affecting the lawfulness of the processing that took place before the withdrawal. To exercise any of these rights, write to partnerships@wisconsinwoodinn.com or call +13079103858. We may need to confirm your identity before we act, so that we do not disclose information to the wrong person. We will respond within a reasonable time and will explain any reason why a request cannot be met in full.
Access and Correction
You are welcome to ask what information the inn holds about you. A request for access should be made in writing so that there is a clear record of it. When we receive a request, we will search the records that are likely to contain your information and will provide a copy of what we find, together with a short explanation of how it is used. We may redact information that relates to another person or that we are not permitted to disclose.
If you believe that information we hold is inaccurate, tell us and we will correct it. A correction to a room card or a breakfast note is made in the same way as the original entry, so that the record stays readable and the change is not hidden. If we decide not to correct something, we will explain why and will note that you have disputed it. Keeping the record honest is part of keeping the house in order.
Privacy for Children
This website is intended for adults who wish to enquire about or arrange a stay. It is not directed at children, and we do not knowingly collect personal information from a child through the website. If a family stays at the inn, the booking is made by an adult, and any information about a child is recorded only to the extent that it is needed for the stay, such as a note on a breakfast seat.
If you are a parent or guardian and you believe that a child has sent personal information to the desk without your consent, contact us at partnerships@wisconsinwoodinn.com and we will remove the information promptly. We encourage families to supervise the use of the website and to speak with the desk directly when arranging a stay that includes children.
International Visitors
The Wisconsin Wood Inn operates in the United States, and the information it collects is normally stored and used within the United States. If you visit the website or write to the desk from another country, you understand that your information will be transferred to and processed in the United States, where the rules on privacy may differ from the rules in your own country.
Where information is transferred across a border, we take reasonable steps to ensure that it remains protected to a standard comparable with the one described in this policy. We do not transfer information to a country solely to place it beyond the reach of the law that protects you. If you have a question about where your information is held, write to the desk and a keeper will answer.
Third Party Websites
This website may contain links to other websites, such as a map service or a travel directory. Those websites are not operated by the inn, and this policy does not apply to them. When you follow a link, you leave the protection of this policy and enter the terms of the other site. We encourage you to read the privacy policy of any site before you share information with it.
We are not responsible for the content, the security or the practices of a third party website. A link from this site to another site does not mean that we endorse that site or its handling of information. If you find a link on this site that leads somewhere unexpected, tell the desk and we will review it.
Communications and Marketing
The inn does not run an advertising list and does not send bulk marketing messages. If you ask to be told about a future season or a particular room, the desk will keep a note of that request and will write to you only in the way you asked. You may ask to be removed from that list at any time, and the note will be removed from the desk records.
Messages that are part of a stay, such as a confirmation of dates or a note about an arrival time, are not marketing and are sent because they are needed to complete the service you have asked for. If you would prefer a different channel for these messages, tell the keeper and the desk will use the channel you prefer where it is able to do so.
Changes to This Policy
We may update this Privacy Policy from time to time, for example when a service changes or when the law requires a new disclosure. When we make a change, we will revise the effective date at the top of this page. If the change is significant, we will describe it clearly in the page so that it is easy to find.
We encourage you to read this policy again from time to time, particularly before you arrange a new stay. Your continued use of the website after a change takes effect means that you accept the updated policy. If you do not accept a change, you may stop using the website and may ask the desk to explain the position that applied before the change.
How to Contact Us
If you have a question about this Privacy Policy, or if you wish to exercise a right described in it, write to the front desk. The person who answers will be a keeper who knows the house and can explain how your information is handled.
The Wisconsin Wood Inn
224 S Main St, Dickeyville - 53808-6882, United States (US)
Email: partnerships@wisconsinwoodinn.com
Telephone: +13079103858
We answer messages in the order they arrive and aim to answer within a reasonable time. If your question concerns information that you believe is urgent, call the desk at +13079103858 and say so, and a keeper will attend to it as quickly as possible.